Frequently Asked Questions
Book a Space
Please reach out to us to inquire about the availability of your desired date and provide details about your event. The rental process involves the following steps:
- Date Availability Check. Complete our conference and meeting request form HERE to inquire about the availability of your preferred dates for the event.
- Rental Estimate. We will respond with a rental estimate based on availability. If necessary, we can adjust the quote to accommodate your specific requirements.
- Rental Contract. We will generate a contract for your signature upon agreement on the rental estimate. Please note that the date is secured once the warranty has been signed. The contract will outline deposit payments and other relevant details.
- Event Advance. In the months and weeks leading up to your event, our conference services coordinator will contact you to discuss the finer details of your rental. They will work with you to finalize specific event details and may be present on-site during the event.
- Event day. We are committed to making your event fantastic and memorable. Our team will be on hand to assist and ensure everything runs smoothly.
- Settlement. Considering all incurred costs, the final financial payment will be completed after your event concludes.
Yes. A certificate of insurance must be provided to Mohawk College at least 5 business days prior to rental date. Details of the requirements are listed in your rental contract.
All booking cancellations must be received in writing at least 90 days prior to the contracted start date. The advance deposit will be retained as a cancellation fee.
Yes, the College will assess your event's requirements and assign staff to assist you. While your group is on-site, you will be treated as guests of the campus.
Equipment
Most meeting rooms are equipped with a computer, LCD projector and screen, microphone, sound system and whiteboard. Additional audio-visual equipment must be arranged in advance.
When you choose our conference facilities, you can be confident that Wi-Fi connectivity is included at no extra charge.
Catering
At Mohawk College, we recognize that every occasion is different and that people have different tastes in catering. We can accommodate all allergies, but the facilities are not nut-free.
Please contact our staff well in advance to discuss any allergies, tastes or dietary needs. We will work closely with you to create a unique and enjoyable experience for your event.
Yes, you must select the menu and determine the final number of guests within 14 days to ensure the food and beverages.
No external food catering is permitted on campus. However, for filming, there is the only exception where we can consider it.
Filming What
Please complete the Conference and Meeting Requests form to help us better assist you. We will respond with a rental estimate based on availability. If necessary, we can adjust the quote to accommodate your specific requirements.
Yes, we can schedule a site visit and accompany you while on campus to answer any questions. Please consider that any spaces viewed during a site visit are not confirmed until a signed contract and deposit have been fulfilled.
Yes, only for filming arrangements is it possible that you can bring your own catering and craft truck. But we need to know these 15 days in advance.
Parking
There are over 2,000 parking spaces available on Mohawk College's Fennell Campus. However, depending on the event, we will allocate a parking space.
The cost to park at the Mohawk College depends on the time of day with evening and weekend rates being less expensive than during weekdays.
Some events include the cost of parking in the ticket price. Please refer to your event information.
Current parking rates and other information is available on the Parking at Mohawk page.
Parking can be paid online in advance through Mohawk Parking Services (Pay Ticket) or at machines located throughout the parking lots.
Please note that even if your event includes the price of parking, you MUST register online for your free permit (Permit Category-Events).
Parking tickets can be paid or appealed through the Mohawk College Parking Office. Visit Mohawk’s Parking Services (Appeal ticket) for details and steps to take.
Depending on each event, conference services assign a parking lot. Please communicate with the conference services via email at conference.services@mohawkcollege.ca.
